Society Toolbox

Wondering how to post your upcoming event to the website? It's free so there is no reason not to.

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Running a small scale event couldn’t be easier and should be used with the Events Handbook

A small scale event such as a meet up or social in the Hive or Leeds can be completed in 5 steps and just over 3 weeks.

• 3 weeks before - Book your space – check out the Toolbox to book SU Spaces.
• 3 weeks before - Complete your Risk Assessment – your event will not be approved without this.
• 2 weeks before - Promote the Event – As soon as your event is approved by the SU, advertise it for free on the your SU webpage and your social media.
• On the Day - Attend your Event – Go and enjoy it!
• 3 days after - Review the event and plan the next one – A few days after ensure you take time to review what went well and what didn’t so you know where to improve for your next one.

Useful Info

Grant funding is available and can be found on the Society Toolbox under Finance. Applications can take 14 working days to be processed.

The SU website can host tickets for your event and any money made is 100% yours and goes back in your Society Deposit Account! For you to spend on your society.

These timelines are used as a guidance and each event is different meaning more information may be required of you, please allow more time than less to avoid disappointment.

The right image can really help your event stand out from the crowd. Here are a few free stock image sites you could use.

Unsplash Pexels Pixabay

If you want to use an LBSU space for an event, please submit the form below at least 14 working days before the event. This allows us to accommodate the specific requirements of your event.

Space Booking Form

You should submit a Risk Assessment at least 7 working days before any event. We must ensure all society members will be safe and that any risks have been identified and minimised.

Risk Assessment Form

If you are planning an event at which you would like an external person(s) to speak, you must complete an External Speaker Form at least 14 working days before the event. All external speakers need to be approved before your event to ensure the safeguarding of you and LBSU.

External Speaker Form

External speakers will be required to complete the External Speaker Form. This must be completed at least 14 working days before the event.

External Speaker Agreement Form

If you have had any accidents, incidents or injuries that occurred during your society event or activity please complete this form and inform us as soon as possible.

Report an incident

If you have a society event booked with us you can use this form to order Dominos at a discount!

Pizza Form

If you are an officially recognised LBSU society, you and your society members are covered by the Union's Personal Accident Cover. Please click on the button to see a summary of what is covered.

If you require the full document please email lbsu-societies@leedsbeckett.ac.uk

Accident Cover Summary

Food Preparation Form

Allergn List

Need some equipment for your event? Use the form below.

Equipment Hire Form