Seeking an Extension
Academic Advice

An extension should be requested when you need just a few more days to meet your deadline, for deferral to the next assessment opportunity, see Mitigation.

Why Seek An Extension?

In most cases you will work towards your assessment deadlines without any problems. However, there are times when circumstances arise beyond your control that affect you and your ability to study.

In normal circumstances the University expects you to submit/sit in all components of assessment and in doing so assumes that you are declaring yourself fit to do so. The University accepts, however, that circumstances may arise that require you to seek a short extension to your deadline.

In exceptional cases, you may need to request an extension of a few days to meet your deadline. Granting of an extension will avoid attracting late penalties.

The University’s ‘Extenuating Circumstances and Mitigation’ procedure allows a Student to seek deferral of the affected assessments until the next available assessment opportunity. If granted the deferred assessment, unlike a re-sit assessment, will be treated as a ‘first sit’ and not attract a penalty cap on the mark.

Grounds For An Extension

To be granted an extension you will need to demonstrate that circumstances beyond your control have affected your Academic study.

In addition, you will be expected to explain the direct link between the circumstances you describe and the impact on your ability to meet your deadline.

Supporting Evidence

As part of your application, it is essential that you provide documented evidence that supports the claim you make. It is unlikely that an application will be granted without this.

Evidence might include medical reports; supporting statement from a qualified professional involved in your case or tutor; death certificates/order of service; notice of travel cancellations or any other relevant documentation. The dates covered by the documents must match the dates of the affected assessments.

You have 5 days from the date you submit your form to provide the original documents.

In your supporting evicence you'll need to detail:

  • The assessments and/or modules affected
  • The time period over which you have been/will be affected
  • The circumstances and how the situation has impacted on you
  • Why you could not have foreseen or avoided the situation

In addition, you will be expected to explain the direct link between the circumstances you describe and the impact on your ability to study.

As part of your application, it is essential that you provide documented evidence that supports the claim you make. It is unlikely that an application will be granted without this.

Evidence might include medical reports; supporting statement from a qualified professional involved in your case or tutor; death certificates/order of service; notice of travel cancellations or any other relevant documentation. The dates covered by the documents must match the dates of the affected assessments.

You have 5 days from the date you submit your form to provide the original documents.

Completing The Form

You can find information on how to apply for an extension on the Leeds Beckett website. The completed form should be submitted to your Student Administration Office for consideration by the ‘designated member of academic staff’ within the School. Unlike a request for deferral with Mitigation, it does not need to be considered by a formal Mitigation panel in the first instance.

It's important to note that:

  • There is no guarantee that your application will be granted
  • You should normally be advised of the outcome within 24 hours and normally in advance of missing your deadline if the application is received in good time
  • You cannot appeal the decision of the designated Officer
  • You cannot normally apply for an Extension if you have already been granted Mitigation
  • Subsequent requests for an extension must evidence new or continuing extenuating circumstances with new or updated evidence
  • Normally, you have to submit your request for an Extension as soon as possible but no later than the date of the assessment deadline. In exceptional cases up to one working day beyond the submission date.

Contact the Advice Service